We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support our CEO. The ideal candidate will efficiently manage the CEO’s schedule, communications, travel, and various administrative and personal tasks to ensure smooth and effective day-to-day operations.

Key Responsibilities

Scheduling & Organization

• Manage calendars, schedule appointments, and coordinate internal and external meetings.
• Organize travel plans including flights, accommodations, and itineraries.
• Provide timely reminders and updates for scheduled commitments.

Communication & Correspondence

• Handle professional and personal email, phone, and postal communications.
• Draft, review, and distribute memos, reports, and presentations.
• Respond to routine queries and ensure prompt follow-ups.
• Must be fluent in spoken and written English to effectively communicate with foreign offices, embassies and 3rd parties on behalf of the management.
• Handle correspondence, schedule appointments and coordinate logistical arrangements for executive tasks involving external parties.

Administrative Support

• Maintain accurate files, records, and databases.
• Process invoices, track expenses, and prepare expense reports.
• Liaise with vendors, suppliers, and external service providers.

Office Management

• Oversee daily staff attendance, maintain accurate monthly attendance records, and report irregularities to the management.
• Supervise cleaning staff and office support personnel (e.g., office boy) to ensure cleanliness and orderliness of the office premises.
• Act as the first point of contact for visitors, providing courteous reception and guidance as needed.
• Assist in day-to-day administrative tasks as required by the management to ensure smooth office operations.

Personal Errands & Household Coordination

• Run occasional personal errands (e.g., grocery shopping, deliveries).
• Coordinate household maintenance, staff schedules, and home services (if required).

Confidentiality & Professionalism

• Handle sensitive and confidential information with the utmost discretion.
• Demonstrate sound judgment and decision-making in all duties.

General Support

• Perform miscellaneous tasks and special projects as assigned by the CEO.
• Deliver exceptional customer service and support in all interactions.

Availability

• Flexibility in working hours is essential—some tasks may require attention during holidays or outside regular office hours.

Requirements

Education:

• Master’s degree preferred.

Experience:

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.

Skills:

• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Ability to work independently with minimal supervision.
• Problem-solving mindset and adaptability in a dynamic environment.